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Frequently Asked Questions
Please remember to pair the scanner with your computer/laptop/tablet/phone etc. before starting the inventory reconciliation process. Follow the scanner instructions to pair them.
All group members can reconcile the group's inventory.
Laboratories, facilities maintenance areas, and all GT areas in which chemicals are used or stored are required to reconcile chemicals bi-annually (deadlines: June and December). EHS submits the GT Campus Inventory Report to the Board of Regents shortly after (as required by Georgia law). First responders use the GT campus inventory to assess the situation in the case of an emergency.
Attention Required (Yellow Highlight)
These items are probably scanned at the different location than originally entered to the EHSA system or may belong to a different PI. Addressing the Attention Required item is done by updating/correcting a PI, location and/or storage location. To address the issue origin, check where the small check box appears (in which column; PI, location etc.). Below, there is an example of how to address the location issue.
EXAMPLE: Current location means the location where they were entered to the system. Scanned location means a location where the items were scanned (physically scanned at the moment of reconciling your lab).
You can move physically an item to the location where it’s listed in the system (current location) and check the box on the “current location”. If you decide the “scanned location” is the location where this should be, check the box in the scanned location. Remember about importing the updated/corrected item after addressing the item.
Not Found (Blue Highlight)
The Not Found chemicals are not found in your chemical inventory. They might be not entered to the system OR your scanner did not read the barcode properly (partial barcodes due to fast scanning; please give a second for each scan at least), OR your scanner read the vendor barcode (all GT barcode are the 10 digits barcode, starting from “GITC” and followed by a 6 digits unique barcode).
Disposed (Grey Highlight, Red Font)
You can reactivate the found chemicals during scanning, originally marked as disposed. Click “Reactivate” button to reactivate the chemical in your inventory and confirm by clicking “Yes” in a pop up box.
Not Scanned Items
If you scanned all items in the lab and you believe the unscanned items were disposed in the past but your Group inventory was not updated at that time, highlight the unscanned item, click “Remove Unscanned” button. A pop up box appears, choose the reason of removal and click “submit”. You can highlight multiple unscanned items at once. After a pop box appears, a new column “Select for Removal” appears on the left side. Choose items to remove. You will notice the red counter in the “Remove Unscanned Items" box.
NOTE: If you find the disposed chemical in the future, you can reactivate that item in the inventory table (Inventory – “View/Add”, check “Managing a Chemical Status of your Chemical”) or reactivate at next reconciliation (see above the Disposed section). If you still have a problem with reactivating, contact EHS to help you and your Group.
Chemical reconciliation for Spring Semester will be due by FRIDAY, JUNE 15th at 11:59 PM. By this deadline, all chemical reconciliation reports need to be uploaded into EHSA.
We will submit the GT campus report to Board of Regents shortly after (as required by Georgia law). First responders also use our campus chemical inventory system. We strongly encourage labs to start submitting the report as soon as possible.
In preparation for reconciliation, EHS will be offering numerous EHSA training classes over the coming weeks. Attendance at the training classes is not mandatory, and all classes will be held in the EHS Training Room located at 793 Marietta St. Training classes will be focused on the reconciliation task and offered on the following dates:
Wednesday, April 25th at 1:00pm
Friday, May 11th at 1:00pm
Tuesday, May 15th at 11:00am
Thursday, May 31st at 10:00am
Furthermore, EHS offers a Reconciliation Day at your Building. During that Day, EHS will visit your Building (9am – 3pm) and help you with all reconciliation questions. Feel free to contact us and schedule an appointment (available on a first come, first served basis). All meetings will be consultations, not lab inspections.
EST & MoSE: APRIL 24th, MAY 1st & 2nd
IBB & BME: MAY 3rd & 8th
Marcus, Emerson & Howey: MAY 9th
Pettit, Van Leer, Boggs & Bunger Henry: MAY 10th & 16th
EBB & RBI: MAY 17th & 22nd
MRDC & Love: MAY 23rd & 24th
If you have any questions or concerns regarding reconciliation, please do not hesitate to reach out to EHS. Questions can be sent to firstname.lastname@example.org.
Georgia Institute of TechnologyNorth Avenue, Atlanta, GA 30332Phone: 404-894-2000